BOOKING AGREEMENT
Definitions
“The Client” means any person or organisation dealing with the Studio or any agent, representative, servant, employee or subcontractor of such person or organisation. “The Equipment” means all fixtures and fittings and all equipment situated in, or provided by, The Studio including, but not exclusive to, lighting, radio triggers, polyboards, stands, reflectors and coloramas.
“The Studio” means The Boat Pod (Lionheart, Warwick Cresent, London, W2 6NE).
Equipment
The Studio agrees to provide The Equipment in good working order, but makes no special guarantees as to said Equipment’s functionality or suitability for The Client’s purposes. Any Equipment lost, damaged or stolen will be charged to The Client at its full replacement cost. The Client may not remove any Equipment from The Studio’s premises and all Equipment must be returned promptly at the end of The Hire Period and in the same condition that it was in at the start of the hire period. The Client is fully and solely responsible for any breakages or damage to supplied Equipment.
Studio Premises
The Client shall be responsible for all or any costs or expenses incurred by us as a result of any damage by The Client to the fabric or contents (including furniture) of The Studio premises. No alterations decorations or additions to The Studio are permitted (unless agreed in advance with The Studio).
Health and safety
1. No smoking is allowed in The Studio.
2. Prior to commencing work, Clients should familiarise themselves with the location of the fire exit on board and the fire extinguishers provided within The Studio.
Terms of Use
Use of The Studio and equipment is at The CLIENT’S OWN RISK. The Client hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. The Client agrees to leave The Studio in the same condition as when The Client arrived. The Client is solely responsible for any legal infractions they or members of their party commit during The Hire Period.
The Client agrees to be solely responsible for the conduct and welfare of all persons accompanying The Client whilst in the Studio. The Client understands that if The Studio is of the view that dangerous or negligent practices or activities are being engaged in during the Hire Period, The Studio reserves the right to stop the session and require The Client and The Client’s party to leave immediately. However, The Studio assumes NO RESPONSIBILITY to act in such cases. The Client agrees to hold The Studio, its agents, representatives, and anyone acting on behalf of the Studio completely harmless from any action, legal or otherwise, that results from The Client’s conduct.
Save in respect of anything that cannot be excluded by Statute, neither the Manager nor The Studio takes responsibility for any loss or damages suffered by The Client, caused by, or arising from its use of The Studio or any Equipment. All equipment and valuables brought on to The Studio premises by The Client shall be at The Client’s own risk. It is in The Client’s best interests to make sure that they have sufficient insurance to cover themselves and their equipment.
The Client agrees to hold The Studio, its owner, agents, representatives, and contractors acting on its behalf unaccountable for any loss, accident, or injury to The Client’s self or anyone who accompanies The Client whilst on our premises.
Making a booking and reschedule/cancellation/refund policy:
To secure a booking, we require the booking to be paid in full.
Payments are refundable up till 48 hours before your session start time
Payments are not refundable in case of cancellations less than 48 hours
Cancellations within 48 hours of session/appointment start time, or no-shows, will result in the booker being invoiced for the remaining balance if not paid in advance.
Your Booking
Please arrive no more than 15 minutes before your booking start time, however, we do not guarantee that you will be let into the studio before your time.
We only guarantee the studio will be available for your use during the hours it has been booked by you.
Please note that your session starts from the time you booked the studio, not from the time you start recording.
Over running your session will result in a £40 late fee, which is incurred for every 30 mins over the time you booked.
Please make sure the studio is in the state you found it in after your session.
Podcast / Recording Bookings:
Please note our studio is acoustically treated and not sound proofed.
We are responsible to make sure the equipment you use is in a working condition before your session.
We will show you how to use our equipment before your first session with us, and will set up the equipment accordingly.
Your recording:
We will transfer your recording to you via an online service (Google Drive, WeTransfer etc). Your recording will be held on our computer for a maximum of 2 weeks.
If requested we can transfer your audio to a USB drive (which is available to purchase from The Boat Boutique).
Damaging any equipment:
If you have damaged any equipment or any equipment you believe has been damaged or not functional before please report this to a member of staff.
Any damaged equipment will be invoiced for replacement.
Studio Terms of Use:
Dispose of your waste in the bins provided
Notify a member of staff of any damage to studio property or equipment.
Note that the person who made the booking will be primarily responsible for the repair or replacement of damaged studio property and equipment.
Bookings are filmed on camera (with audio) for training and security purposes and for damage claims. It is the responsibility of the person booking to notify other attendees of this policy.
Notify a member of staff if you require first aid.
Please DO NOT :
Drag heavy items across the floor (instead, ask a member of staff to help you lift and move them to avoid damage to the floor)
By booking with us you agree to abide by the terms set out in this booking agreement.
Thanks for your cooperation.
Effective from 1st January 2021
These terms and conditions shall be read and construed in accordance with English Law.